Operational Training Administration Advisor
12 month fixed term contract
Working Hours: 20 hours per week
Scale: Scale 5
Salary: £26,845 pro rata
Location: Hybrid working, predominantly based at Witham Fire Station
An excellent opportunity for an Operational Training Administration Advisor has arisen within the Operational Training Department (OTD) based at Witham Fire Station. The OTD provide the delivery of all operational training events throughout ECFRS.
The ideal candidate for this role, will have experience of working both independently and as part of a busy team. A good knowledge of training administration with experience in the booking/planning and resourcing of training events would support the application. Excellent communication, problem solving, and organisation skills are essential and the candidate should be self-motivated and willing to work flexibly within the Team. The candidate will be proficient in Microsoft Office packages, particularly sharepoint and excel, there will be other in-house systems to learn, particularly finance system used for creating purchase orders to pay for courses booked and catering requirements.
The role is a flexible 20 hours per week, in line with Departmental needs.
Key responsibilities include;
> Provide an excellent customer service to both internal and external customers.
> Co-ordinate, organise and administer candidates for courses and other events.
> Maintain the Training Planner and other systems, liaising with other users and Operational Training Officers.
> Undertake all administrative duties for the efficient scheduling of events liaising with Internal and External Trainers.
> Create purchase orders to allow for efficient payment of training courses.
> Liaise with catering providers to ensure lunches and refreshments are provided in a timely manner.
Essex County Fire and Rescue Service is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees and volunteers to share this commitment.
Operational Training Administration Advisor – How to Apply
You can apply via Civica self-services route by submitting a supporting statement of no more than 500 words demonstrating how you meet the essential criteria of the person specification for the role. It is important to ensure you have attached the supporting statement before selecting Apply as your statement will be used for shortlisting purposes.
If shortlisted, candidates will be invited for interview which will be based on competency and Service values and code of ethics.
Closing Date – 15th February 2023
Interview Date – w/c 20th February 2023
We review all applications against the criteria detailed in the Vacancy Information Pack, so please do ensure you fully detail how you meet the criteria of the role. We love it when our applicants write thorough and thoughtful responses to the Supporting Statement questions, so don’t be afraid to go into detail. This will ensure we get a good understanding of your skills and experience, and how you meet the requirements of the role
About Us
Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.
It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.
You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.
The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.
This role maybe subject to a standard/enhanced Disclosure and Barring Service (DBS) check.
You can contact us
Via email at recruitment@essex-fire.gov.uk
Or call us on 01376 576121 between 08.30-17.00 Monday to Thursday and 08.30-16.30 on Friday.
We are an equal opportunities employer who welcomes applications from everyone and values diversity in our workplace. A commitment to promoting diversity and developing a workplace environment where all staff are treated with dignity and respect is central to our recruitment process. All applications will be considered solely on merit.
As part of our offer to support all our candidates to perform to the best of their abilities during our recruitment and selection processes and we would like to let you know about a couple of support options you can access, should you wish to, including our employee forums, who are keen and willing to support all of our potential colleagues.
Our employee forums and partners include:
Asian Fire Services Association (AFSA), BEING (our LGBTQ+ employee support network), Christian Fellowship, Ethnic Minority Forum, Men’s Forum, and our Women’s Forum. In addition, we also have a female firefighters operational group.
Further to the above, the Service has a Digital Accessibility Inclusion Group (DAIG) that supports all colleagues to improve their digital skills and provides additional support and guidance to colleagues with neurodivergent strengths and struggles as a result of dyslexia,
ADHD, Autism, dyspraxia etc. We want everyone to thrive at work, and so we encourage and enable people to access digital tools to help them perform at your best. The DAIG is a group of colleagues from across the Service that unite to support others as a result of their lived experience and desire to make a difference. They support people with a range of visible and invisible disabilities to identify and access digital workplace adjustments and solutions and may be able to assist with your application too.
Should you wish to discuss support, or access further information, from one of these groups, please contact equalitydiversity@essex-fire.gov.uk
You are also able to raise any queries or requests for support, including any adjustments you may require, at any stage of the process by email to recruitment@essex-fire.gov.uk
You can find out more about Essex County Fire & Rescue Service via www.essex-fire.gov.uk and about our vacancies, application processes and benefits via https://join.essex-fire.gov.uk
