ontract: Up to 12 Months FTC (maternity cover)
Working Hours: 37 hours per week
Salary: £33,366 – £36,124
Location: Service Headquarters, Kelvedon Park*
Closing Date: 19th February 2025
*We are open to discuss working arrangements including flexibility over hours and location
The Role
Essex County Fire and Rescue Service (ECFRS) is currently working on a project focusing upon the information governance processes within the Service to comply with relevant data protection legal requirements.
The successful candidate will be a member of our friendly and inclusive information Governance Team. The team is responsible for handling data protection matters and statutory requests, including Subject Access Requests, Environmental Information Requests, Freedom of Information requests among other tasks related to information held by the Service.
What You Will Be Working On
You will be responsible for:
Keeping up to date the Information Asset Register (IAR), which is part of the Records of Processing Activity (RoPA).
Assisting different teams within ECFRS with the completion of Data Protection Impact Assessments (DPIAs) and working closely with the IG Manager and DDPO to review relevant legislation, documents, and policies.
Assist the DPO and DDPO with Records Management tasks, and advise colleagues on the maintenance of shared files, folders, and storage drives.
Support teams across the Service in complying with the Data Protection Act 2018 principles of minimisation and storage limitation.
Provide reports to DPO and DDPO on departments records handling status and procedures.
What Are We Looking For?
A candidate should be able to communicate with people at all levels, operate with high level of attention to detail, and possess some technical skills. The role holder will need to understand aspects of information governance and data protection legislation and to apply these rules to day-to-day tasks.
Eligibility
To be eligible to apply for this opportunity, you must:
Hold a Level 3 standard of education (e.g. A-level or equivalent).
Ideally have Information Governance/Data Protection/Law degree/equivalent.
Understand the legal requirements surrounding the retention and limitation of personal data.
Willing to learn and understand the national standards for Incident data collection for fire and rescue services.
Excellent written and verbal communication skills. Can interpret policy and procedures.
Able to monitor and evaluate procedures/processes and suggest improvements as necessary to comply with legal requirements.
Demonstrates attention to detail and works methodically, responding to changes to meet deadlines.
Excellent interpersonal skills, communicates professionally and develops constructive working relationships.
How to apply
Internal candidates in either the development or resource pool –
If you meet the essential criteria listed above, you should express an interest for the role by clicking Apply in Civica self-service.
Internal candidates who are not in either the development or resource pool –
You are required to submit a supporting statement of no more than 500 words detailing how you meet the essential criteria for the role via Civica. It is important that you provide as much evidence as possible as to how you meet the essential criteria of the person specification as this statement will be used to shortlist your application. Please ensure you have uploaded the supporting statement before clicking Apply.
External candidates
You will be required to submit a supporting statement of no more than 500 words that demonstrates how you meet the essential criteria of the Person Specification. You may submit this either as a word document, pdf, or an mp3 (voice note) or mp4 (video), however the word count must not exceed 500 words no matter which format you choose to present your application.
You may attach separate documents (such as qualifications, or a CV) should you wish, though your additional document will only be referred to in shortlisting to confirm eligibility (e.g., your current role and any existing qualifications).
Assessment and selection:
The assessment and selection approach will be:
Stage 1
Application & shortlisting (assessment of your supporting statement will be made against the essential criteria of the person specification)
Stage 2
Interviews will be held on Tuesday the 4th and Wednesday 5th March
Role specific panel interview and an intermediate to advanced excel in-tray exercise
If you have any questions regarding the role, please contact recruitment@essex-fire.gov.uk
Our Culture and Benefits
Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.
You can find out more about our benefits at https://www.essex-fire.gov.uk/recruitment/benefits
Disability Confident
We are an equal opportunities, Disability Confident, employer who welcomes applications from everyone and values diversity in our workplace. A commitment to promoting diversity and developing a work environment where all staff are treated with dignity and respect is central to our recruitment process and all applications will be considered solely on merit.
As part of our offer to support all our candidates to perform to the best of their abilities during our recruitment and selection processes and we would like to let you know about a couple of support options you can access, should you wish to, including our employee forums, who are keen and willing to support all of our potential colleagues.
Our employee forums and partners include:
Asian Fire Services Association (AFSA), BEING (our LGBTQ+ employee support network), Christian Fellowship, Ethnic Minority Forum, Men’s Forum, and our Women’s Forum. In addition, we also have a female firefighters operational group.
Further to the above, the Service has a Digital Accessibility Inclusion Group (DAIG) that supports all colleagues to improve their digital skills and provides additional support and guidance to colleagues with neurodivergent strengths and struggles as a result of dyslexia, ADHD, Autism, dyspraxia etc. We want everyone to thrive at work, and so we encourage and enable people to access digital tools to help them perform at your best. The DAIG is a group of colleagues from across the Service that unite to support others as a result of their lived experience and desire to make a difference. They support people with a range of visible and invisible disabilities to identify and access digital workplace adjustments and solutions and may be able to assist with your application too.
Should you wish to discuss support, or access further information, from one of these groups, please contact Equality.Diversity@essex-fire.gov.uk
You are also able to raise any queries or requests for support, including any adjustments you may require, at any stage of the process by email to recruitment@essex-fire.gov.uk
You can find out more about Essex County Fire & Rescue Service via www.essex-fire.gov.uk and about our vacancies and application processes via https://join.essex-fire.gov.uk
Safeguarding
Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.
It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.
You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.
The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.
This role will be subject to a Disclosure and Barring Service (DBS) check.