Benefits:
Salary: £24,054- £27,852 per annum, plus 5% salary for regular evening work (pay award pending), Grade 3
Hours: Full time – 37 hours per week
Location – Service Headquarters, Calcot, Reading
Excellent annual leave allowance of 25 days, flexible working hours, onsite gym, parking facilities and a Local Government Pension Scheme are available
Working within Corporate Services, you will be responsible for providing administrative support to Royal Berkshire Fire Authority (RBFA) and its twenty Elected Members (Councillors) from across all six Councils in Berkshire. This is an excellent opportunity for someone wanting to expand or enhance their skills in administration by convening a programme of committee meetings and providing business support for Members’ training and development, and workshops.
Committee meetings are held in the evenings, therefore the successful candidate will regularly be required to work in the evenings (on average two evenings per month). The post holder will receive an extra 5% in their salary for working in the evenings.
This is great opportunity to work for a Public Service who invests in the development and wellbeing of employees, we offer flexible working arrangements so our teams can achieve a good work life balance’.
About you:
We are seeking a motivated individual who is willing to learn and / or offer their knowledge and experience in the operation of the democratic process. Â What the successful candidate will bring is a can-do positive attitude, in arranging meetings, from booking rooms and setting up meeting rooms, ordering catering, agenda preparation to accurately recording actions and decisions.
Specifically we are seeking an individual who is an excellent team player, with good interpersonal skills, someone who is willing to ask questions and offer ideas to improve existing processes.
The key focus of this role is:
- To prepare Minutes in accordance with the Fire Authority’s standards and Constitution
- To be responsible for convening Fire Authority/Committee/Sub-Committee or other internal/external meetings as required, to include Agenda preparation, controlling and advising on their content
- To dispatch Agenda papers within statutory or agreed timescales
- To champion political awareness
- To ensure decisions taken by the Fire Authority are communicated effectively to the relevant officers
Key role requirements (knowledge, skills and experience):
- Good general education (equivalent to 5 GCSE passes level C or above – must contain English Language and Mathematics)
- Excellent communication skills with the ability to communicate to a range of people, both written and orally
- The ability to develop positive relationships with a broad range of individuals, organisations and members of the public.
- Good IT skills, including Microsoft Word, Excel and Outlook
- The ability to work as part of a team and self-manage your own workload to meet priorities and deadlines
- The ability to make decisions within own area of responsibility
- Knowledge of General Data Protection (GDPR) and ability to maintain confidentiality of information
Application and selection process
The successful candidate will demonstrate and promote behaviours in line with the Job Profile/Person Specification and our Behaviour Competency Framework.
The Behavioural Competency Framework allows us to easily identify the behaviours that drive successful performance and enables us to deliver an effective service. The behaviours detailed within the job profile will be assessed throughout the selection process.
If you are interested in applying for this position click Apply Now.
Please see the link to the Job Profile/Person Specification.
Appointment is conditional upon undertaking a Standard Disclosure and Barring Service (DBS) check.
Rechecks will be required in line with the Disclosure and Barring Service (DBS) and Recruitment of Ex-Offenders Policy.
For further details about the role or to simply discuss any adaptations or adjustments we can make to assist you in your application or with our recruitment process please contact Fayth Rowe, Democratic Support Lead at rowef@rbfrs.co.uk to arrange an informal discussion.
Please note we do not accept applications via Agencies or CV’s without an accompanying application form.
Closing date for applications is 17:00 hours Wednesday 1 November 2023
It is anticipated that the assessment/interview process will run week commencing 6 November 2023.
The Interview process will include a short Minute taking exercise.
Anticipated start date: Â Thursday 4 January 2024
Please note that is your personal responsibility to check whether by applying / accepting this position it would result in any Annual Allowance implications. A breach in the Annual Allowance threshold could result in a Tax charge.
Please view our privacy notice via this link Applicant Privacy Statement
Royal Berkshire Fire and Rescue Service values your individuality, your diversity and your dignity. All are welcome here. Inclusion, diversity and equality are principles which guide our decisions and will be visible throughout the Service, and we will continually work to improve in these areas.
We are committed to creating an inclusive culture of dignity and trust where everyone feels safe and comfortable to bring their whole self to work.
Simply: The communities we serve are varied and diverse, we should be too.
All applications are considered on merit alone. We are a Disability Confident Leader – if you meet the essential criteria of the role, you will be guaranteed an interview if you choose to opt into the Disability Confident Scheme (formerly known as the Guaranteed Interview Scheme).
To find out more: https://www.rbfrs.co.uk/your-service/about-us/equality-diversity-and-inclusion/