Administrator/Receptionist Occupational Health & Safety Unit

Website West Yorkshire Fire & Rescue Service

Adminstrator/Receptionist Occupational Health & Safety Unit.

Permanent/Job Share.

Fire Service Headquarters, Birkenshaw, BD11 2DY.

Salary: £24,702 to £25,545, pro rata to £9,880 to £10,217 for 14 hours and 48 minutes.

Are you an experienced Administrator looking for a rewarding job at an exciting Fire and Rescue Service?  Do you enjoy working with people and have great people skills?

You can help West Yorkshire Fire & Rescue Service by joining our Occupational Health Unit assisting us to maintain an efficient and friendly department, that ensures that the people who save lives are healthy and fit to do their roles.

What we offer: an excellent package including generous holiday entitlement, family friendly working, 37 hour week flexible working arrangements, local government pension scheme, free onsite parking, Sports and Social Club with free use of gym, an Employee Assistance Programme, cycle to work and car salary sacrifice schemes.

Job Purpose:  To provide comprehensive reception and administration support to the Occupational Health and Safety Unit. This post is job share and you will be required to work Thursdays and Fridays.

Key Responsibilities: You will provide reception and administration duties to help the smooth-running of the department. This will involve obtaining and maintaining documentation for colleagues’ medical records, assisting clinical staff by producing and distributing reports.  You will also perform and administer financial tasks for payment of goods and services and will maintain data and configure reports for the Occupational Health IT system.

Essential requirements:

  • We are looking for an enthusiastic individual who has experience of providing varied administrative support to a team; is proficient in the use of Microsoft Office applications and has good keyboard skills.
  • You will have excellent verbal and written communication skills with the ability to communicate with a wide range of people and of maintaining confidentiality with  employee data.
  • You will be part of the Occupational Health Unit so should be a good team player that is equally able to work on your own initiative.  You will be dealing with health records so will need to pay close attention to detail to ensure data and documents are accurate and maintained to a high standard.
  • You will need Level 2 (or equivalent) Numeracy and Literacy skills alongside strong organisation skills and the ability to prioritise workloads and meet deadlines.

The post is subject to a Disclosure and Barring Service Check.

Joining a first-rate organisation, you will have the job satisfaction of knowing each day that you are contributing to the success of one of just six metropolitan fire and rescue services in the UK, supporting over 950 firefighters who work round the clock to help people and save lives.

We are a caring organisation, promote an environment of inclusivity and learning and welcome people from all walks of life – just as long as you can show commitment to our values such as integrity and teamwork.

We offer an excellent package as outlined above. Job share applicants welcome.

For further details of this and all our vacancies and to apply online please visit

Closing date for all applications is 3rd March 2024

To apply for this job please visit