Procurement Administrator – (Part time, 3 days per week – Job Share)

Procurement Administrator – (Part time, 3 days per week – Job Share)

£25,992 to £27,269 per annum (Pro rata, pay award pending) + benefits

About the role

We are seeking to fill an upcoming vacancy for the role of Procurement Administrator.

Under the guidance of the Senior Procurement Advisor and Procurement Services Manager, to undertake the support and delivery of duties within the Procurement/Finance function which contribute to the provision of an excellent service, whilst ensuring the effective use of resources. To support department managers in the delivery of exceptional services to our community and key stakeholders.

The successful candidate will be able to demonstrate a firm commitment to inclusivity, fairness, dignity and the highest standards of ethical behaviours and champion these in their day-to-day work in compliance with our ethical code of conduct.

We welcome applications from all sections of society with the necessary skills, qualifications and experience and encourage applications from underrepresented groups in our workforce or society.

Reporting directly to the Senior Procurement Advisor you will be responsible for:

· Assisting with the procurement of goods, services and works.

· Developing and maintaining procurement documentation and records.

· To manage maintain and have in depth knowledge and understanding of the Financial Management System (SAP), including supporting documentation.

· To manage and maintain information relating to the Government Procurement Card software (Smart Data Online).

· To undertake duties in relation to the Financial Management System (SAP), raising invoices and purchase orders in line with Service procedures.

About our Procurement team

The procurement Team consists of a Procurement Services Manager, Senior Procurement Advisor, Procurement Advisor and a Procurement Administrator. We work with all departments in the organisation in relation to goods and services to undertake their roles/duties, we also organise the disposal of obsolete goods. We identify spend, and release opportunities to the open market to ensure we meet our legal obligations and best value is achieved.

The Selection Process

Set out below are the key dates relating to this selection process:

Stage Timeline*
Advert closes – 27 June 2025
Notification of shortlist – 01 July 2025
Interview – 14 July 2025
*Please note the dates and stages detailed may be subject to change*

Interested in applying?

Further details can be found in the accompanying job description and person specification. You are required to submit a supporting statement of no more than 1000 words which should demonstrate how you meet the criteria stated on the person specification and job description.

Further information about our Service can be found by visiting www.twfire.gov.uk and our various social media channels.

For further information about the role, please contact Senior Procurement Advisor, Chris Chapman via Chris.Chapman@twfire.gov.uk 

Please submit your supporting statement form by no later than 12 noon on 27 June 2025.

Pre-employment checks

The successful applicant will be subject to our pre-employment screening process which includes a standard DBS check, completion of an occupational health medical questionnaire and a substance abuse test. We will also conduct right to work and reference checks. 

About Tyne and Wear Fire and Rescue Service

Tyne and Wear Fire and Rescue Service are one of the UK’s leading Fire and Rescue Services for responding and innovation. We pride ourselves in striving to ‘Create the Safest Community’ and our dedicated, and diverse workforce are committed to delivering this.

Tyne and Wear Fire and Rescue Service Headquarters are located in purpose-built premises based in Washington, within easy reach of the A1 and A19. On site facilities include a staff gym, ample free parking and canteen facilities