Personal Assistant Executive Support – Collaboration

Job Title: Personal Assistant Executive Support – Collaboration

Contract: Fixed Term (Secondment)

Working Hours: 37

Salary: £33,366.00 to £36,124.00

Location: Service HQ at Kelvedon Park*

Closing Date: Sunday 27th April 2025

*We are open to discuss working arrangements including flexibility over hours and location

This role is a fixed-term opportunity. If the role is extended (or made permanent), the extension or permanent position may be offered to the successful applicant ahead of any further recruitment process.

The Role

We are seeking a motivated and detail-oriented individual to join our multi-agency collaboration team. This vital role will focus on supporting innovative activities across emergency services, with a strong emphasis on the collaboration between Police and Fire. You will work in a dynamic, fast-paced environment, enabling effective coordination and delivery of initiatives that make a real difference to public safety and community well-being.

What You Will Be Working On

·         Provide support for multi-agency initiatives involving policing and emergency services.

·         Assist in planning, monitoring, and coordinating activities to ensure timely delivery.

·         Act as a key point of contact between multiple stakeholders, facilitating effective communication and collaboration.

·         Prepare and manage documentation, including reports, plans, and assist in managing risks.

·         Organise and attend meetings, producing accurate minutes and tracking action points.

·         Support the development of innovative solutions to address cross-agency challenges.

·         Ensure compliance with relevant policies, procedures, and legal frameworks, including data protection and safeguarding.

What Are We Looking For?

·         Strong organisational and time-management skills.

·         Excellent communication abilities, with experience in multi-agency environments desirable.

·         Competent in inter-organisational relationship skills

·         A proactive attitude and the ability to work under pressure.

·         Knowledge or experience in policing or emergency services is highly desirable.

·         Competency in project management tools and processes, including MS365 tools (Planner, Lists etc)

·         An adaptable and collaborative approach to problem-solving.

Eligibility

·         Level 2 qualification in Maths & English (GCSE grade C-A, or 4-9, or Functional Skills) Emergency Response Driver

·         Advanced knowledge of using MS Office including MS365 tools

·         Previous multi agency experience (Police, Fire, Ambulance, Local Authority) is essential

How to apply

You will be required to submit a CV detailing a minimum of five years employment and / or education history, along with a supporting statement of no more than 750 words that demonstrates how you meet the essential criteria detailed in the Person Specification.

You may submit this either as a word document, pdf, or an mp3 (voice note) or mp4 (video), however the word count of your supporting statement should not exceed 750 words no matter which format you choose to present your application.

You may attach separate documents (such as qualifications) should you wish. Your CV and additional documents will be referred to in shortlisting to confirm eligibility (e.g., your current role and any existing qualifications).

Assessment and selection:

Stage 1

Application & shortlisting (assessment of your supporting statement will be made against the essential criteria) – w/c 28th April 2025

Stage 2  w/c 12th May 2025

Role specific panel interview with reference to the Policing & Crime Priorities and the Fire & Rescue Priorities: Essex PFCC – Home

Should you wish to have an informal discussion with regards to the role, please contact the recruitment team at recruitment@essex-fire.gov.uk)

Our Culture and Benefits

Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.

You can find out more about our benefits at https://www.essex-fire.gov.uk/recruitment/benefits

Safeguarding

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.

You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.

The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.

This role will be subject to an Enhanced Disclosure and Barring Service (DBS) check. There may also be a need to be Police vetted/

Disability Confident

We are an equal opportunity, Disability Confident, employer who welcomes applications from everyone and values diversity in our workplace. A commitment to promoting diversity and developing a work environment where all staff are treated with dignity and respect is central to our recruitment process and all applications will be considered solely on merit.

As part of our offer to support all our candidates to perform to the best of their abilities during our recruitment and selection processes and we would like to let you know about a couple of support options you can access, should you wish to, including our employee forums, who are keen and willing to support all our potential colleagues.

Our employee forums and partners include:

Asian Fire Services Association (AFSA), BEING (our LGBTQ+ employee support network), Christian Fellowship, Ethnic Minority Forum, Men’s Forum, and our Women’s Forum. In addition, we also have a female firefighters operational group.

Further to the above, the Service has a Digital Accessibility Inclusion Group (DAIG) that supports all colleagues to improve their digital skills and provides additional support and guidance to colleagues with neurodivergent strengths and struggles as a result of dyslexia, ADHD, Autism, dyspraxia etc. We want everyone to thrive at work, and so we encourage and enable people to access digital tools to help them perform at your best. The DAIG is a group of colleagues from across the Service that unite to support others as a result of their lived experience and desire to make a difference. They support people with a range of visible and invisible disabilities to identify and access digital workplace adjustments and solutions and may be able to assist with your application too.

Should you wish to discuss support, or access further information, from one of these groups, please contact Equality.Diversity@essex-fire.gov.uk

You are also able to raise any queries or requests for support, including any adjustments you may require, at any stage of the process by email to recruitment@essex-fire.gov.uk

You can find out more about Essex County Fire & Rescue Service via www.essex-fire.gov.uk and about our vacancies and application processes via www.essex-fire.gov.uk/join-essex-fire