Supplies and Logistics Manager

Contract: Permanent
Working Hours: 37 hours per week
Salary: Grade 8 – £40,476 – £43,693
Location: Fleet Workshops, London Road, Lexden, Colchester, Essex, CO3 9AA
Closing Date: 22nd June 2025 17:00pm

*We are open to discuss working arrangements including flexibility over hours and location, however the expectation is that, as a hybrid role your work will be balanced between home and Services facilities, and you will be expected to attend the Service premises for at least 3 days of a 5-day working week.

The Role

The aim is to safeguard life, property, and the environment by effectively managing the Stores and Logistics function to ensure that Essex County Fire & Rescue Service (ECFRS) obtains necessary goods and services. This includes overseeing and managing the Central Stores, Parts Store, Budget, Supply Chain, Stock management, and Ordering processes, all of which are crucial for maintaining the ECFRS fleet and supporting emergency response and specialist services.

The appointed Supplies & Logistics Manager will supervise the ECFRS Supplies & Logistics function. This role involves ensuring the efficient handling of logistics, parts, and supply chain operations, overseeing Stores, Fleet Parts, and Logistics personnel, while upholding high standards of safety and productivity. The position requires an extensive knowledge of warehouse management systems, automotive parts, transportation management systems, and third-party logistics providers. Additionally, the manager will be responsible for optimizing customer service, stock levels, managing the budget for stock items, and ensuring timely, cost-effective, and appropriate orders to replenish stocks.

What You Will Be Working On

As the departmental lead oversee daily warehouse, part and logistics operations, ensuring alignment with ECFRS policies and procedures to support organisational goals.
Lead logistics and supply chain activities to drive efficiency and cost reduction, contributing to the overall strategic objectives of ECFRS.

Provide Managerial supervision and guidance to warehouse, parts and logistics staff, fostering a culture of continuous improvement and high performance. Including a strong focus on continuous improvement and enhancing the customer experience.
Ensure timely, economic, and suitable orders are raised to replenish stocks, supporting the strategic goal of maintaining optimal inventory levels.

Implement and maintain strategic business processes related to inventory management and order fulfilment, enhancing operational effectiveness.

Ensure compliance with Financial Regulations and Procurement Standards, aligning stock holding, ordering, and disposal processes with strategic financial objectives.

Conduct regular audits of warehouse, parts and logistics processes to identify strategic areas for improvement and ensure safety, supporting the long-term sustainability of operations.

Collaborate with suppliers to enhance service delivery and operational efficiency, contributing to the strategic goal of building strong partnerships.

Establish and monitor an internal delivery and collection system for ECFRS establishments, ensuring strategic alignment with service delivery objectives.

Positively contribute to a safe work environment ensuring compliance with Health and Safety, Risk Management, Business Continuity and Safeguarding policy and procedure. Protect all personal information in adherence with the Data Protection Act 2018

What Are We Looking For?

Eligibility

experience and qualifications in logistics, supply chain management, or a related field,
Professional certifications such as CSCP, CLP, CLTD, and CPL are advantageous,
Health, Safety & Welfare qualifications are desirable

Candidates should have extensive knowledge of logistics procedures in a small-to-medium stores environment, experience in supply system management, staff supervision, and improving customer experiences.

Skills include proficiency in Health & Safety, problem-solving, data evaluation, ICT systems (Word, Excel, Outlook, PowerPoint), and excellent communication, time management, and organisational abilities.

The ideal candidate is adaptable, approachable, and capable of coaching team members while positively supporting service changes.

If you are an internal candidate, you must have discussed your application with your line manager and confirmed with them there are no outstanding issues of conduct or performance. This will be verified prior to shortlisting.

How to apply

You will be required to submit a CV detailing a minimum of five years employment and / or education history, along with a supporting statement of no more than 750 words that demonstrates how you meet the essential criteria detailed in the Person Specification.

You may submit this either as a word document, pdf, or an mp3 (voice note) or mp4 (video), however the word count of your supporting statement should not exceed 750 words no matter which format you choose to present your application.

You may attach separate documents (such as qualifications) should you wish. Your CV and additional documents will be referred to in shortlisting to confirm eligibility (e.g., your current role and any existing qualifications).

Assessment and selection:

Stage 1

Application & shortlisting (assessment of your supporting statement will be made against the essential criteria of the Person Specification) on the 23rd and 24th June

Stage 2 – 1st July 2025

Role specific panel interview and a 10-minute presentation
**details will be supplied after shortlisting

Should you wish to have an informal discussion with regards to the role, please contact Dean Williams on 07725 622996 or dean.williams@essex-fire.gov.uk)

Our Culture and Benefits

Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.

You can find out more about our benefits at https://www.essex-fire.gov.uk/recruitment/benefits

Safeguarding

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.

You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.

The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.

This role will be subject to a Disclosure and Barring Service (DBS) check.

Disability Confident
We are an equal opportunities, Disability Confident, employer who welcomes applications from everyone and values diversity in our workplace. A commitment to promoting diversity and developing a work environment where all staff are treated with dignity and respect is central to our recruitment process and all applications will be considered solely on merit.
As part of our offer to support all our candidates to perform to the best of their abilities during our recruitment and selection processes and we would like to let you know about a couple of support options you can access, should you wish to, including our employee forums, who are keen and willing to support all of our potential colleagues.
Our employee forums and partners include:
Asian Fire Services Association (AFSA), BEING (our LGBTQ+ employee support network), Christian Fellowship, Ethnic Minority Forum, Men’s Forum, and our Women’s Forum. In addition, we also have a female firefighters operational group.
Further to the above, the Service has a Digital Accessibility Inclusion Group (DAIG) that supports all colleagues to improve their digital skills and provides additional support and guidance to colleagues with neurodivergent strengths and struggles as a result of dyslexia, ADHD, Autism, dyspraxia etc. We want everyone to thrive at work, and so we encourage and enable people to access digital tools to help them perform at your best. The DAIG is a group of colleagues from across the Service that unite to support others as a result of their lived experience and desire to make a difference. They support people with a range of visible and invisible disabilities to identify and access digital workplace adjustments and solutions and may be able to assist with your application too.
Should you wish to discuss support, or access further information, from one of these groups, please contact Equality.Diversity@essex-fire.gov.uk
You are also able to raise any queries or requests for support, including any adjustments you may require, at any stage of the process by email to recruitment@essex-fire.gov.uk
You can find out more about Essex County Fire & Rescue Service via www.essex-fire.gov.uk and about our vacancies and application processes via www.essex-fire.gov.uk/join-essex-fire