Personal Assistant

bedsfire Bedfordshire Fire and Rescue Service

£29,777 per annum rising to £32,076 per annum

Job reference: REQ000281

Closing date: 20.06.2024

We are seeking a highly organised and proactive Personal Assistant to manage and support the Executive Team (Principal Officers).

About the Role

In this role, you will manage the Principal Officers’ diaries, prioritising bookings, and screening incoming communications. It requires high confidentiality and sensitivity due to sensitive information.

You will screen and prioritise electronic communications, phone calls, and correspondence, ensuring deadlines are met and actions are taken for smooth information flow to and from Principal Officers. Liaise with external organisations, government bodies, and partners, presenting a professional image of the Service. Conduct research to support decision-making as directed by Principal Officers.

You will manage diaries, appointments, and meetings for optimal time management. Coordinate and produce documents and reports for meetings, take accurate minutes, and highlight required actions. Assist with HR investigations and hearings by preparing documentation and minuting meetings

About You

You will have:

Secretarial/administration background including diary management, minuting meetings and monitoring outcomes and actions.

Excellent administrative, organisation, and time management skills, including the ability to multitask and prioritise effectively while maintaining a high level of attention to detail.

In-depth experience using a range of computer packages, including Microsoft Office.

Excellent interpersonal, communications and influencing skills and the ability to communicate with all levels internally and externally.

The ability to manage shifting priorities, demands, and timelines, with the ability to work with limited supervision, being proactive in achieving objectives and supporting others.

For more details on the essential criteria required for the role, please see the attached job description and person specification.

How to apply

If this role is of interest, please visit our website www.bedsfire.gov.uk/careers/search for further information and to make a formal application. We ask that you include your full career history and reference your skills and experience in line with the job description and person specification within your application and supporting statement.

 

The post holder will be required to travel to support the Principal Officers at meetings and events.

This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) (England and Wales) Order 2023. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act.

The appointment will be made subject to satisfactory pre-employment clearances, including an enhanced Disclosure and Barring Service (DBS) clearance at the level required for the role.

Bedfordshire Fire and Rescue Service is an equal opportunities employer that welcomes applications from all sections of the community.

Bedfordshire Fire and Rescue Service’s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children, and Young People, and all staff and volunteers are expected to share this commitment

To apply for this job please visit ce0150li.webitrent.com.