Station Administrative Assistant (Part Time – 8hrs)

Please apply by: 13/06/2025

Shortlisting is anticipated to take place: 16/06/2025

Interviews are anticipated to take place: 23/06/2025

The above permanent vacancy has arisen at Hirwaun Fire Station. The role of the post holder will be to provide a quality general administrative support service for the On-Call Duty System Station and On-Call Management Team.

Duties will include word processing and updating computer systems (experience of Microsoft Office applications and Teams is essential), opening and distributing emails, answering telephone enquiries and dealing with requests for general information while liaising with personnel internally and externally where required.

The successful applicant will have proven general administrative experience. Applicants must be able to communicate at all levels and be able to work to deadlines on their own initiative whilst developing working practices.

The post holder will be required to work 8 hoursper week over two/three days, to include attendance at Drill night on a Monday evening (approx 1700 – 2000 hours). The remaining hours will need to be agreed as set hours with the Line Manager during the first week in post.

The successful candidate will be required to undertake a Drug and Alcohol test before an appointment is made.

• Contract: Permanent
• Grade: 4
• Hours of Work: 8 hours per week
• Salary: £24,790 – £25,183 pro rata
• Job Ref: N250
• Location: Hirwaun Fire Station

Job Description

Responsible to: On-Call Management Administrative Officer

Responsible for: Administrative tasks

Main Purpose of the Post
To provide a quality, general administrative support service to the On-Call Duty System Station and On-Call Management Team. Duties include accurate record keeping, updating computer systems, communicating with station personnel, other departments and other external parties. Other duties include general word processing, opening/distributing mail and emails, answering telephone enquiries and other requests for general information.

STANDARD SERVICE REQUIREMENTS

• To attend in-house and external training courses as required.
• Any other duties commensurate with the grade and post.
• To co-operate fully with any scheme or pilot scheme that shall be introduced within the department or across the Service.
• To implement the principles of the Service’s Equal Opportunities and Diversity Policies and Welsh Language Schemes whilst carrying out the above duties.
• To adhere to Health & Safety Legislation/Relevant Service Policies and Procedures and to take reasonable care for the health and safety of yourself and other persons who may be adversely affected by your acts/omissions.

Essential and Desirables

ESSENTIAL

• Proven experience of working in an administrative role.
• Experience of Microsoft Office Packages including Word, Excel, Outlook and Teams.
• Ability to embrace and value diversity and demonstrates a fair and ethical approach in all situations.
• Ability to communicate effectively both orally and in writing to a wide range of audiences.
• Ability to work effectively with others both within SWFRS and in the community
• Ability to adopt a conscientious and proactive approach to work to achieve and maintain excellent standards.
• Ability to understand, recall, apply and adapt relevant information in an organised and systematic way.

DESIRABLE

• Knowledge of South Wales Fire & Rescue Service Retained Duty System.
• Ability to communicate through the medium of Welsh.
• Ability to maintain a confident and resilient attitude in challenging situations.

For more information please visit our recruitment website.