Operational Training Administration Advisor

Working Hours:             17.5 hours per week (flexible)

Pay:                                      £31,022 (pro-rata)

Location:                           Witham Fire Station

Contract:                            Permanent

Closing date:                    Sunday 6th September ’26

An exciting opportunity has arisen for an Operational training support advisor to join the Operational Training Department at Witham Fire Station.

This team is responsible for the planning and organisation of operational training across the Service

The Role

This is a varied and fast-paced role where you’ll play a key part in supporting the smooth planning and delivery of training. You’ll be at the centre of coordination – organising courses, managing bookings, and ensuring everything runs efficiently.

You’ll need to be comfortable working both independently and as part of a busy team, with a proactive and flexible approach.

Key Responsibilities

• Provide excellent customer service to internal and external stakeholders
• Co-ordinate and administer training courses and events
• Maintain training systems, including the Training Planner
• Schedule events and liaise with Operational Training Officers and trainers
• Complete administrative tasks to ensure events are delivered smoothly
• Raise purchase orders for training courses and related costs
• Liaise with catering providers to arrange refreshments for training sessions

About You

We’re looking for someone who is:

• Highly organised with strong attention to detail
• A confident communicator with good problem-solving skills
• Self-motivated and able to manage their workload effectively
• Experienced in administration, ideally in a training or events environment

You should also have:

• Good working knowledge of Microsoft Office, particularly Excel and SharePoint
• Experience booking and planning events or training (desirable)
• Willingness to learn new in-house systems, including finance processes

What we offer

Flexible working hours (15 hours per week)
A supportive and collaborative team environment
The opportunity to contribute to essential operational training within the fire service

If you’re organised, adaptable, and enjoy coordinating events in a busy environment, we’d love to hear from you.

How to apply

All candidates

You will be required to submit a CV detailing a minimum of five years employment and / or education history, along with a supporting statement of no more than 750 words that demonstrates how you meet the essential criteria detailed in the Person Specification.

You may submit this either as a word document, pdf, or an mp3 (voice note) or mp4 (video), however the word count of your supporting statement should not exceed 750 words no matter which format you choose to present your application.

You may attach separate documents (such as qualifications) should you wish. Your CV and additional documents will be referred to in shortlisting to confirm eligibility (e.g., your current role and any existing qualifications).

Assessment and selection:

The assessment and selection approach will be:

Stage 1

Application & shortlisting (assessment of your supporting statement will be made against the essential criteria) – Shortlisting will be on the 7th September

Stage 2

Role specific and values-based interviews will be held w/c 14th September

Assessments will be made against positive indicators taken from the Code of Ethics, the NFCC Leadership Framework and ECFRS Safeguarding policies:

NFCC_Leadership_Framework_Final.pdf (nationalfirechiefs.org.uk)
Core Code of Ethics England Guidance May 21 V0.pdf (ukfrs.com)
Essex Fire – Safeguarding Statements

Should you wish to have an informal discussion with regards to the role, please contact the Recruitment Team via email at recruitment@essex-fire.gov.uk

Our Culture and Benefits

Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.

You can find out more about our benefits at https://www.essex-fire.gov.uk/recruitment/benefits

Important Information for Firefighter Pension Scheme Pensioners

If you are currently in receipt of a pension from the Firefighter Pension Scheme, please note that taking up this role may affect your pension. Under pension abatement rules, if your earnings in this role, when combined with your pension, exceed your pre-retirement salary (adjusted for inflation), your pension may be reduced.

For further guidance, please contact our Pensions team on 01376 576799 or email mailbox.pensions@essex-fire.gov.uk

Safeguarding

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.

You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.

The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.

This role will be subject to a Disclosure and Barring Service (DBS) check.

Disability Confident

We are an equal opportunity, Disability Confident, employer who welcomes applications from all backgrounds. We value diversity and are committed to creating a workplace where everyone is treated with dignity and respect. Applications are considered solely on merit.

Should you wish to discuss support, or access further information, from one of these groups, please contact Equality.Diversity@essex-fire.gov.uk
You are also able to raise any queries or requests for support, including any adjustments you may require, at any stage of the process by email to recruitment@essex-fire.gov.uk
You can find out more about Essex County Fire & Rescue Service via www.essex-fire.gov.uk and about our vacancies and application processes via www.essex-fire.gov.uk/join-essex-fire