Administrative Assistant (Fire Safety Regulation)

  • Full Time
  • London

London Fire Brigade

Post: Administrative Assistant (Fire Safety Regulation)
Salary: £25,794 per annum
Grade: FRS B
Salary range: £25,794 – £30,575 per annum
Contract type: Permanent
Working pattern: Full-time
Application closing date: Wednesday 08 December 2021 at 16:00 GMT

London Fire Brigade is one of the largest firefighting and rescue organisations in the world and the busiest in the country. As an organisation we are committed to delivering our services in ways that best suit the needs of our communities. Whilst emergency response is a critical part of what we do, London Fire Brigade proudly acknowledges the impact Fire Safety Regulation has in ensuring London is a safe place to live, work and play.

We are seeking highly motivated individuals to join our Fire Safety Regulation team as administrative assistants which will be helping us to make a real difference to the communities of London. The role will require you to support the five work streams within the Fire Safety admin team. The role requires organisational skills, flexibility and confidence in using Microsoft Word and Excel and the ability to gain knowledge of our additional IT systems.

You will be part of a team supporting the delivery of the Brigade’s Fire Safety Regulation objectives and have excellent interpersonal and communication skills. You will be required to demonstrate the ability to organise, plan and prioritise your own work and to meet deadlines and targets with minimal supervision.

Further information about the main duties and responsibilities of the Administrative Assistant role are detailed in the job description. Please visit our jobs pages at https://jobs.london-fire.gov.uk/alljobs/ to access the full advert.

To apply – complete the online application form and provide evidence of your experience, skills and knowledge to address the selection criteria below:

Selection Criteria 1 – Experience of writing correspondence, minutes and short reports in plain English, using correct grammar, spelling and appropriate vocabulary.

Selection Criteria 2 – Experience of organising, planning and prioritising own work; meeting deadlines and targets while working flexibly within a team.

Selection Criteria 3 – Experience of using standard computerised office systems and specialised computer databases together with an understanding of their role in an office environment.

Selection Criteria 4 – The ability to communicate with people in a professional and helpful manner in order to exchange information and to offer advice and assistance.

Your application will be marked against the responses you provide to the selection criteria. CVs will not be considered.

Benefits of working for LFB

  • 26 days’ holiday plus bank holidays
  • Option Absence Scheme
  • Flexible working including job share
  • Welfare Scheme
  • Use of Brigade Medical Adviser/physios
  • Season ticket loans
  • Equality Support Groups
  • Contributory Pension Scheme
  • Cycle to work scheme

Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications will not be accepted.

Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form.

We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people’s age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

Assessment Overview
Stage 1

On-line application form and evidence to the selection criteria.

As part of the online application form, candidates must provide evidence to address the following criteria:

Selection Criteria 1 – Experience of writing correspondence, minutes and short reports in plain English, using correct grammar, spelling and appropriate vocabulary.

Selection Criteria 2 – Experience of organising, planning and prioritising own work; meeting deadlines and targets while working flexibly within a team.

Selection Criteria 3 – Experience of using standard computerised office systems and specialised computer databases together with an understanding of their role in an office environment.

Selection Criteria 4 – The ability to communicate with people in a professional and helpful manner in order to exchange information and to offer advice and assistance.

Your application will be sifted based on the responses provided to the above criteria and shortlisted candidates will be invited to stage 2.

Stage 2

Assessment stage

The assessment process will consist of an interview and a role-related test.

Assessment for this role is due to take place in January 2022. Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.

Please note: Should you be shortlisted you may need to be able to conduct an interview over MS-Teams (a video conferencing service). You will be asked to provide relevant contact details for that to take place if shortlisted.

Additional Information
In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a basic criminal records check. Successful candidate will be required to declare any convictions for offences which are not spent under the Rehabilitation of Offenders Act 1974 and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory. Successful candidates should apply to the Disclosure and Barring Service (DBS) to get a copy of their criminal record and share the original disclosure certificate with the LFC. The check will only show convictions that are not ‘spent’. It will cost the successful candidates £23 (current charge) and usually takes up to 14 days.

To apply for this job please visit jobs.london-fire.gov.uk.